REGULATION 2017


ART.  1 – DATE and PLACE
L’Eroica is a non-competitive cycling event (from now on also defined as ride or, incorrectly, competition or race) which will take place in Gaiole in Chianti, Siena, Italy on Sunday, 1 October 2017. The ride is inspired by historical cycling and the routes include long segments of gravel roads. Participation in L’Eroica is dedicated to cyclists dressed in vintage or vintage-inspired cycling gear, riding historical or vintage-style bikes, as described in Article 6 and in the INSPIRATION section of www.eroica.cc and www.eroicagaiole.it.
 
ART. 2 – ROUTES and STARTING TIMES
L’Eroica offers five different routes:  209 km, 135 km, 115 km 75 km and 46 km.
Each participant may choose the route that best suits his or her fitness level. The choice of route must be indicated during the registration process. Participants may, however, change their original choice of route, without incurring any penalty, up until the start of the event. This right is subject to the decision of the organisers and can be curtailed for technical or safety reasons.  
Participants aged between 15 and 18 years will only be allowed to participate in the 46 km or 75 km routes. Participants over 65 years of age will only be allowed to ride the 46, 75, 115 or 135 km routes.
Routes will be signposted with arrows; nevertheless participants should familiarize themselves with the “Road Book” and “Eroica Map”. Maps and GPS routes can be downloaded from the Routes page on www.eroicagaiole.it.
Starting times will be as follows for the various routes:
  • For the 209 km and 135 km routes, start any time between 5:00 and 7:00 am.
  • For the 115 km, start between 8:00 and 8:30 am, for the 75 km and 46 km routes, groups will set off every 10 minutes, from 8:00 to 10:00 am.
Those starting before 6.30 am, must have front and rear lights fitted on their bicycles, according to the Italian Rules of the Road (Codice della Strada).
 
ART.  3 – PARTICIPATION and MEDICAL CERTIFICATE
L’Eroica is open to all participants of both sexes who are at least 15 years old.
ATTENTION! Since 2015 Italian law requires all participants to provide the organizers with a medical certificate must be for competitive cycling sports for all routes, according to the following parameters:
The medical certificate must be valid on the date of the ride, and must therefore be issued after 2 October 2016. All participants must submit the medical certificate and, uploading on Eroica Page in PDF format file, as explained in the email confirming your registration.

 
ART.  4 – NUMBER, CATEGORIES and COST of REGISTRATION
The organisation will assign RACE NUMBERS according to the following criteria:
The following RACE NUMBERS will be made available:
  • 600 numbers reserved for members of CICLO CLUB EROICA at € 48.00;
  • 500 numbers reserved for those who fully answered the QUESTIONNAIRE sent by email on 7 October 2016 to those who have signed up for the Eroica newsletter at € 68.00 each,
  • 400 numbers reserved for TOUR OPERATORS
  • COMBINED
  • 100 numbers assigned during CLICK DAYS and reserved for the TRIPLE COMBINATION (L’EROICA GAIOLE + EROICA MONTALCINO + NOVA EROICA) at €150.00;
  • 200 numbers reserved for the COMBINATION of L’EROICA GAIOLE + EROICA MONTALCINO which will be assigned during CLICK DAYS at €110.00
  • 200 numbers reserved for the COMBINATION of L’EROICA GAIOLE + NOVA EROICA which will be assigned during CLICK DAYS at €90.00
  • 500 PINK NUMBERS at € 68.00 each for LADIES, to be assigned during CLICK DAYS;
  • 300 SILVER NUMBERS at € 68.00 each for OVER-65 MEN, to be assigned during CLICK DAYS;
  • 2,200 STANDARD NUMBERS at € 68.00 each, reserved for UNDER-65 MEN, to be assigned during CLICK DAYS. 50% of these will be assigned to Italians and 50% to foreigners;
  • 1,000 CHARITY NUMBERS at € 100.00 each, to be assigned in two separate lots after the CLICK DAYS. The first lot will be reserved to those who expressed their interest when they pre-registered. Remaining race numbers will be assigned during the second lot.
Those who completed the questionnaire sent by L’Eroica on 7 October 2016 will receive an e-mail with instructions to register at the STANDARD RATE of €68.00. In order to ensure their participation in L’Eroica 2017, they must complete the registration procedures online between 20 and 31 January 2017 at http://www.eroicagaiole.com/registration, following the instructions given in the e-mail.
 
On 16 January 2017 on http://www.eroicagaiole.com/registration FREE PRE-REGISTRATION will open and will remain active until 6 February 2017. This pre-registration is necessary to participate in the CLICK DAYS and be in with a chance of obtaining COMBINED, STANDARD, PINK, SILVER and CHARITY RACE NUMBERS.
Following registration, participants will receive an E-MAIL indicating how to take part in the CLICK DAYS.
Registration will be carried out according to the following procedures and dates:
CLICK DAYS: 500 COMBINED NUMBERS, from 15:00 on 11 February 2017 until sold out, but no later than 15 February;
CLICK DAYS: 500 PINK NUMBERS (women) and 300 SILVER NUMBERS from 15:00 on 18 February 2017 until sold out, but no later than 28 February;
CLICK DAYS: 1,100 STANDARD NUMBERS (foreign men under 65) from 15:00 on 25 February 2017 until sold out, but no later than 28 February;
CLICK DAYS: 1,100 STANDARD NUMBERS (Italian men under 65) from 15:00 on 4 March 2017 until sold out, but no later than 7 March;
CLICK DAYS: 1,000 CHARITY NUMBERS for those who expressed interest during pre-registration, from 15:00 on 8 March until 31 March 2017;
CLICK DAYS: remaining CHARITY NUMBERS, for those who did not express their interest during pre-registration (see point “F” above), from 15:00 on 1 April 2017 until sold out.
 
It should be noted that over-65 relates to anyone born before 31/12/1952, even if they haven’t reached 65 at the date of the event, because they were born in October, November or December 1952.
 
Over 65s will receive a SILVER RACE NUMBER while ladies will wear a PINK RACE NUMBER. No man under 65 will be allowed to participate wearing a SILVER or PINK NUMBER. At the start line, the organisation reserves the right to request ID to check the age of those participating with a SILVER NUMBER.
The assignment of PINK NUMBERS for women and SILVER NUMBERS for over 65s are intended to guarantee a minimum number of participants in these categories and not to limit their participation.
 
The organisation specifies that numbers assigned to TOUR OPERATORS include those reserved for EROICA TRAVEL by Anima Toscana, which, as well as registration for the event, also include accommodation (for 3 or more nights) and transport services.
 
CHARITY NUMBERS include the sum of €10.00 per participant, which will be destined to the Fondazione L’Eroica (L’Eroica Foundation), a non-profit group selected by the organisation.
 
ART.  5 – FREE PRE-REGISTRATION and EXPRESSIONS OF INTEREST
To access CLICK DAYS
Up to 4,500 numbers will be assigned only to those who have pre-registered online free of charge through the www.eroicagaiole.it website from 16 to 6 februry 2017.
Those who pre-register will be asked fill in a form with their details and provide a valid e-mail address. This e-mail address will be the only means of communication between applicants and the organisation of L’Eroica until registration has been completed.
IMPORTANT! PRE-REGISTRATIONS ARE NOT PERMITTED FOR GROUPS in that CLICK DAYS are not open to groups!
When pre-registering, it will be possible to express your interest in a charity registration, should your application for a race number not be successful during one of the click days. A maximum of 1,000 expressions of interest will be considered and this involves no charge. Those who have expressed their interest and do not succeed in obtaining a race number during the click days will receive a SPECIFIC E-MAIL giving them access to the registration platform from 8 to 31 March 2017. In this way, those who expressed their interest will have 24 days in which to exercise their right of refusal, before the platform is opened to everybody.
 
ART.  6 – CLICK DAYS AND REGISTRATION
CLICK DAYS will only be accessible to those who have pre-registered and who have therefore received a confirmation e-mail from the organisers.
Starting at 15:00 (ROME time) on the first day of each of the following, the various click days will be held; 11-15/2, 18-22/2, 25-28/2, 4-7/3, 8-31/3. The various types of race number will be issued according to the previous art. 4.5. Once the indicated number of registrations is reached, the system will block itself and inform users that the maximum number of registrations for that category has been reached.
In the case of irregular registrations or requests for clarification, the applicant should send an e-mail to L’Eroica at iscrizioni@eroicagaiole.it.
If the e-mail used to pre-register does not work, it will not be considered and the applicant will lose his/her right to register.
It is advisable to insert the e-mail address: iscrizioni@eroicagaiole.it into your email contact list so as to avoid any correspondence being considered “spam”. Any bank or post office commissions applied in making payments will be charged to participants.
 
ART.  7 – ENTRY CRITERIA: BICYCLES and CLOTHING
L’Eroica is an event for road racing bikes, dedicated to cyclists wearing vintage or historically inspired gear, on ‘HEROIC BIKES’ (BICI EROICHE) or newly constructed VINTAGE-STYLE BIKES.
 
7.1 – BICYCLES
At L’Eroica only vintage road racing bikes or so-called BICI EROICHE may participate, as defined in paragraph 7.1.A, or historically inspired bikes, i.e. vintage-style bikes even if recently constructed, as explained in paragraph 7.1.B below. No other bikes will be accepted except for those mentioned in paragraph 7.1.C.
 
7.1.a        BICI EROICHE or VINTAGE BIKES
BICI EROICHE are all road racing bikes built up to and including 1987 both with or without gears, such as those built in the late 19th and early 20th centuries. These bicycles most likely have a steel frame, but other types of rare frames are also permitted, such as the aluminium frames built by Alan and Vitus with screwed or glued joints and the Exxon Graftek frames of the late 1970s with carbon tubes glued to aluminium lugs.
Regarding components, bicycles should adhere to the following general guidelines:
  1. more recent bikes with gears and derailleurs, such as Simplex, Huret, Campagnolo, Zeus, Shimano, Suntour, etc. must have shift levers on the down tube of the frame; exceptions include pre-1980 non indexed bar-end gear shifters and rod/hand manual operated front derailleurs;
  2. pedals should be with toe clips and straps or original pedals for older bikes; quick release, clip-less pedals are not allowed;
  3. the brake cables must pass outside and over the handlebars (cables can pass inside the frame);
  4. older geared bicycles must have original shifters such as Cambio Corsa, Cambio Paris Roubaix, Cambio Vittoria Margherita, etc.;
  5. wheels must have at least 32 spokes laced to a low profile rim (20 mm depth or less, except for wooden rims); the rims must be of either steel, aluminium or wood;
  6. both tubular tyres and clinchers with inner tubes are allowed;
  7. we invite participants to fit saddles from the same period as the bicycles, so a model of 1987 or earlier; alternatively we suggest fitting a vintage model of modern production;
  8. the change of the gear ratios is allowed due to the difficulty of the ride.
  9. there are no particular rules on the type of brakes as long as they are in line with the construction period of the bicycle and are efficient for safety reasons.
Obviously, early 20th century bicycles with single gear or flip-flop rear hubs don’t need to comply with the above criteria as long as they have their original components.
 
7.1.b        VINTAGE-STYLE or MODERN BUILT BIKES
Vintage-style, steel framed bikes of new or recent construction with vintage look and characteristics may be used only if they are road racing bikes assembled using vintage components or replicated parts similar to the original, as described above.
In particular, if the bikes are inspired by the design of road racing bicycles of the 1970s and 1980s, they must comply with three fundamental rules (a,b,c) regarding shift levers, toe clips and straps, and brake cables.
 
7.1.c         EXCEPTIONS and DISQUALIFICATION
On request, exemptions regarding the type of bicycle will be granted to participants with disabilities.
For the 46 km route, other types of vintage bicycles will be admitted, such as postman’s bikes, general working bicycles, leisure bicycles, etc.
Mountain bikes are excluded from all routes.
Any registered cyclist who arrives at the start line or is found on the course with a bicycle that does not conform to the rules and regulations of the event will be disqualified immediately.
 
7.2 – CLOTHING
Participants are strongly encouraged to wear vintage or vintage-style cycling gear, such as wool jerseys and shorts and to avoid wearing modern technical gear in a visible way. Management reserves the right to disqualify any participant whose clothing is considered unsuitable or inappropriate to the event.
 
7.3 – ACCESSORIES
With regard to the vintage spirit of the event, participants are invited to carefully select all their accessories, from shoes to caps and water bottles etc. The only modern cycling accessory allowed is a safety cycling helmet, which we invite everybody to use.
 
ART. 8 – RESPECT OF THE ITALIAN RULES OF THE ROAD (Codice della Strada)
L’Eroica is a NON-COMPETITIVE LEISURE RIDE on asphalt and gravel roads. The route is entirely open to traffic and cyclists must therefore respect the Italian Rules of the Road (Codice della Strada). All cyclists must carry a puncture repair kit and other essential tools for small repairs.
 
ART.  9 – REGISTRATION FEE, MEDICAL CERTIFICATE and INSURANCE POLICY
Participation in the event is permitted only to those who have paid the registration fee and sent the medical certificate mentioned in Art. 3 to the organisers. During the event, cyclists who have not registered may not join the ride, at risk of being removed. In case of accidents, they will be held responsible for any damage caused.  
Cyclists who have been disqualified by their federations or clubs for doping or any other reason, will not be admitted.
The organisers of L’Eroica may, at any time and at their own incontestable discretion, with no need to provide any explanation, decide whether or not to accept any registration.
The registration fee, regardless of the amount paid, includes:
  • “RACE PACK” with event souvenirs;
  • RACE NUMBER for your jersey and bicycle; 
  • ROAD BOOK which will be stamped at each checkpoint;
  • EROICA MAP including details of the routes, food stops and checkpoints; 
  • FOOD STOPS in varying numbers according to each route; 
  • PASTA PARTY at the end of the event; 
  • SHOWERS at the finish line.
All foreign participants and Italians who are not members of the Italian Cycling Federation (FCI) or other cycling clubs (membership of other sports such as triathlons, athletics, etc. is not valid) may take part in L’Eroica only by requesting the activation of a daily insurance cover when registering. The cost of the insurance to be added to the registration fee is €5.00 per person
 
ART.  10 – PAYMENT METHODS
Your registration can only be paid for by credit card online through the www.eroicagaiole.it website. Cheques, bank transfers or other forms of payment will not be accepted. The transaction must be concluded within a maximum of 20 minutes, after which registration will be annulled.
 
ART.  11 – VALIDITY OF REGISTRATION
Registration can be considered valid only once online registration has been completed, the entire fee has been deposited, the medical certificate or documentation proving membership of one of the recognised sport’s organisations has been sent and the organisation has confirmed the validity of all of the above.
If the medical certificate or sport’s club membership is missing or does not respect Italian law, registration will be annulled and the relative RACE NUMBER will be made available for resale. If the medical certificate is not presented by 31 July 2017, the registration will be annulled and the fee will not be reimbursed.
 
ART.  12 – SUBSTITUTIONS OR CANCELLATIONS
Substitutions are not permitted nor is it possible to postpone your registration until the following year. If an entrant is unable to participate in the event, he/she will not be entitled to the refund of the registration fee. However, the organisers reserve the inalienable right to evaluate cases of “inability to participate due to injury” as long as the case is documented medically and communicated by 30 June 2017.
 
ART.  13 – COLLECTION OF RACE NUMBERS with valid ID
RACE PACKS and NUMBERS will be distributed in Gaiole in Chianti, before the event, during the following times:
- Friday 29 September 2017 from 09:00 to 19:00;
- Saturday 30 September 2017 from 09:00 to 19:00;
- Sunday 1 October 2017 from 04:30 to 9:00.
ATTENTION! In order to collect your RACE PACK, you will be requested to produce a valid form of ID. The RACE PACK will only be given to registered participants and no exceptions will be made.
 
ART.  14 –TIME LIMITS, ROUTE CLOSURE AND ASSISTANCE
The time limits within which the routes must be completed are:
- by 21:00 for the 209, 135 and 115 km routes;
- by 17:00 for the 75 and 46 km routes.
If you reach Bivio di Piana from 10:30 on, you will be redirected onto the 135 km route.
Those who reach Castelnuovo Berardenga after 18:00 will be redirected towards Brolio and Gaiole in Chianti, along the asphalt road.
Those who reach Pianella after 18:00 will be redirected towards Gaiole in Chianti, along the asphalt road.
Those who reach Vagliagli after 18:30 will be redirected towards Dievole and Gaiole in Chianti, mostly along asphalt roads.
Those who reach Pietracupa on the 115 km route after 13:00 will be redirected towards Sicelle and Panzano, along the asphalt road.
 
The last food stop, at Castelnuovo Berardenga, will remain open until 18:00. Medical assistance is not provided along the routes, except in the case of medical emergencies. Mechanical assistance is not provided. Private vehicles may not provide assistance during the event.
 
ART.  15 – FOOD STOPS, CHECKPOINTS and FINISH OF LONG 135 km and 205 km ROUTES
Opening times for food stops and checkpoints for the long routes will be as follows:
RADI - km 47.9 – food stop and checkpoint – opens 6:50, closes 10:30;
PIANA crossroads – km 63 – rerouting: access to long routes closes at 10:30;
MONTALCINO - km 84.5 on the long route – food stop and checkpoint – open 8:30 to 12:30;
LUCIGNANO D’ASSO - km 109.1 on the long route – checkpoint and drinking fountain – open 9:15 to 14:00;
PIEVE A SALTI - km 120 on the long route – food stop and checkpoint – open 9:30 to 14:30;
ASCIANO Centro - km 84.4 and km 145.4 – food stop and checkpoint – open 8:30 to 16:00;
CASTELNUOVO B.GA – km 101.5 and km 162.5 – food stop and checkpoint – open 10:30 to 18:00;
PIANELLA – km 171 on the long route - access to the long route closes at 18:00;
GAIOLE IN CHIANTI – finish line checkpoint: 135 km from 11:00, 209 km from 14:00.
Details regarding the food stops and checkpoints will be published on the website. Other random checkpoints may be inserted.
 
ART.  16 – CHECKPOINT STAMPS
Checkpoint stamps are the only proof of the route undertaken. The Road Book will be stamped at the start, along the route and at the finish line. There is just one Road Book for all routes.
 
ART.  18 – PRIZES
Participants who complete L’Eroica will receive a small prize based on the route completed. The prize can be collected in the area around the finish line. Participants must present themselves, with their bikes and stamped road book in order to collect the prize.
 
ART.  18 – COMPLAINTS
Any complaints should be sent to the organisers by email: iscrizioni@eroica.it within ten days of publication of the list of participants who completed the ride.
 
ART.  19 – INFORMATION
L’Eroica Ciclismo d’Epoca SSD
Via Don Minzoni, 47, Colle Val d’Elsa 53043 (Siena)
Telephone: +39 334 9380512
e-mail: iscrizioni@eroicagaiole.it
Website: www.eroicagaiole.it
 
ART.  20 – CANCELLATION OF THE EVENT
Should the event be cancelled for reasons of force majeure, the amount paid to the organization will not be refunded.
 
ART.  21 – VARIATIONS
The organization reserves the right to make changes to the regulations at any time. The www.eroicagaiole.it website is the only official source of information regarding the event. Therefore, all official communications will be made only through this website.
 
ART.  22 – DISQUALIFICATION
Disqualification for 2 years will apply in the following cases:
  • unauthorised detours;
  • inappropriate behaviour towards employees of the organisation;
  • littering outside allocated areas at food stops or checkpoints.
In severe cases, such as using the RACE NUMBER of another participant or surrendering your registration to another person without authorisation, a lifetime ban may be enforced, at the discretion of the organisers. We appeal to everybody’s sense of civic duty to keep the routes tidy.
 
ART. 23 – APPROVAL, CONSENT, AUTHORISATION, etc.
To participate in L’Eroica, in any of the forms provided for in these regulations, each participant:
- acknowledges that he/she has read, approved and accepted every part of these regulations;
- guarantees a correct and civil behaviour during and after the event;
- declares to be in good physical condition and to have undergone a medical examination for this leisure cycling event or general bike racing, providing the organization with the broadest indemnity for any personal injury or damage that may be incurred as a result of participating in the event;
- consents to the use of his/her data, even for commercial purposes, as set out in the provisions of the Italian Privacy Act No. 196 of 30/06/2003;
- grants the organisers full use, as permitted by law, including for profit, of all video footage, photographs, etc. taken during the event, also giving them the right to supply such images to third parties.
This authorization is to be considered indefinite and without territorial limits around the world, for use in various publications and films, including, by way of example and without limitation, promotional and/or advertising material of any type. The organization may also cede to third parties and their institutional and commercial partners the rights of use specified herein.
The organisation and its partners accept no responsibility for accidents or damage to persons or property, which may occur before, during or after the event or as a result thereof. Moreover, the organization reserves the right to exclude from the event any cyclists who are guilty of misconduct before, during and after the event.
 
ART. 24 – PROCESSING AND REGISTRATION OF PERSONAL DATA
The personal data of all participants will be processed and registered by the following two companies:
L’Eroica Ciclismo d’Epoca SSD
Via Don Minzoni 47
53034 Colle Val d’Elsa, Siena, Italia
Tax Code 01196970527
and
L’Eroica S.r.l.
Via Casabianca 25
53013 Gaiole in Chianti, Siena, Italia
Tax Code 01357870524
The personal data of all participants will be processed and stored according to Italian government law no. 196, dated 30/06/2003.
 

         
         
 

             
           
     





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